Administrative and commercial management

Administrative and commercial management of a company: all you need to know about outsourcing

Creating a legal structure in Switzerland is only just the first step. You must then ensure its development and management in an increasingly uncertain environment.
Our specialised team will help you with the administrative and commercial management of your business.

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Definition of administrative management

The administrative manager—who must have all the administrative management skills—ensures that the legal requirements linked to the sector of activity in question are respected.

They must also know the legislation pertaining to the world of work and specific to their evolving environment. Their missions depend on the services they propose. However, the secretary is mostly in charge of the administration. And sometimes, they are the accountant’s personal assistant.

The advantages of outsourcing a company’s administrative management to MDS

Entrepreneurs that have chosen to outsource their administrative management are focused on their business and their growth. With 20 years’ experience in managing SMEs, MDS Solutions offers the right answers to your growth and optimisation challenges. It is time to consider entrusting all these services to administrative management and SME experts.

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What are all the skills and services included in our administrative and commercial management offer?

Administrative function

The administrative function is a major responsibility that must not be taken lightly because it could have personal implications.

Appointing your spouse or another family member as signatory can prove disastrous if they are not involved in the business or have the required knowledge.

Only seasoned professionals who know the importance of each act can take on this responsibility. For us, it is a passionate challenge that fosters exchange with entrepreneurs from various business activities and horizons.

The mandates entrusted to MDS Solutions often include private administrative management for business owners and partners.

We commit to solving each problem with an entrepreneurial mindset. We act proactively where possible.

This spares you the reminders, registered letters or the need to make potentially painful snap decisions.

Our processes, which include computerised planning of tasks and comparative financial dashboards, for which we have the secret, help us keep these commitments. Our respect for accounting standards drives each action and forms the basis for assessing balance sheet items.

The recommendations on the presentation of accounts (Swiss GAAP RPC) are Swiss accounting norms that present a true and fair view of a company’s assets, its financial situation and results. We also manage international standards.

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Administrative assistance in commercial management

From taking clients’ orders, to bid requests from the different suppliers—and including logistical organisation, managing suppliers’ workflow using the EDMS system, and of course, margin analysis by products and dashboards—commercial management is a clear extension of the manager’s functions.

Most fiduciaries do not offer this function. MDS Solutions provides real added value to your company, which knows its products and market inside out.

We take care of your administrative tasks for you, leaving you to focus on strategic decisions and your company’s performance.

Our commitments for commercial management

Rigour in monitoring workflow with your departments

Prompt accounting of your supplier invoices after management’s signature

Accurate allocation of expenses, which may be spread over several periods

Our logistical advice

We are committed to using our knowledge of the inner workings of French-speaking Switzerland to your advantage to take care of the logistics/transport chain and stock management.

Our approach is simple and effective
The price comparison on organised markets is only the first stage.

We also analyse the margins and logistical costs. In fact, costs and logistical choices may have a decisive influence on the profit margin when recovering fixed costs.

MDS Solutions depends on the branch’s commercial models, which we adapt to your particularities and needs.

Finally, our Electronic Document Management System (EDMS) is a precious tool that will help us without generating tonnes of paper or any folders to be archived.

MDS Solutions handles the administrative formalities, leaving you to focus on your main job.

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Management of documentary credits

Our documentary credits solution aims to secure your purchases, whether in one or more countries, and whether buying or selling.

The letter of credit is a document that proves a payment commitment issued by the bank of a buyer towards the seller. By this document, the bank undertakes to pay the seller, on the buyer’s behalf, if the seller provides documents, in accordance with the conditions set out in the letter of credit.

The communication channels must be direct and each task is scheduled into a system integrated into our ERP.

When opening a buyer’s letter of credit, we take care of :

Requesting all the required documents and ensuring they are of good quality
Controlling the certifications and legalisations
Make calls and send reminders according to the payment schedule
Promptly return the documents to the buyer’s issuing bank

When opening a seller’s letter of credit, we take care of :

Collecting all the required documents and ensuring they are of good quality (BOL, etc.)
Verifying…
Coordinating the sending of the different transport players

Would you like to save time and simplify your life in managing your documentary credits? ?

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Management of cash flow

We take care of your multi-currency payments and implement pooling systems to simplify the management of all the accounts of a company or group.

Is your company in full expansion and your management wishes to use all its internal staff and resources for this effort? MDS Solutions recommends that you outsource this function which requires much attention and a huge investment in time.

We can now easily submit outstanding invoices on platforms such as Sharepoint or Dropbox. After you agree, the XML file is generated automatically and placed in your e-banking area. All that’s left for you to do is sign.

Are you looking for a complete and automated solution?

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Your advantages

By outsourcing these functions, you eliminate hidden costs and investments (pooling), by leaving everything to the specialists.

A wide array of possible choices thanks to our scalable solution
Competitive prices thanks to the integrated solution
Environmental management thanks to digitalisation
Transparency and prompt information through an online CFO reporting system